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Office Manager

J.D. Irving Limited

This is a Contract position in Etobicoke, ON posted May 6, 2021.

OFFICE MANAGER Located at 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A4Y8, Iving Shipbuilding has a proud history as Canada’s shipbuilder.

A proud member of the J.D.

Irving, Limited group of companies, we have been building quality vessels and fabricated modules for more than 50 years, and our Halifax Shipyard has been at the forefront of Canadian shipbuilding for 130 years.

Since 2012, we have invested more than $400 million in facilities, people, processes, and technology, making Halifax Shipyard one of the most modern and capable shipyards in North America.

Over the next 30 years our shipbuilders will construct 20 modern patrol ships and surface combatants for the Royal Canadian Navy as part of Canada’s National Shipbuilding Strategy, the largest defence procurement in Canadian history.

This year, we delivered the lead Arctic and Offshore Patrol Ship, the largest Navy ship built in Canada in 50 years and we’re just getting started.

The second ship will be delivered in 2021.

We’re growing our team with career-defining opportunities that will revitalize Canada’s shipbuilding industry and provide Canada’s sailors with the ships they need to protect Canada’s interests at home and abroad.

Our workforce of over 2,000 will grow to more than 2,800 at peak construction of the Canadian Surface Combatants.

We have built more than 80% of Canada’s current combatant fleet and continue to perform maintenance and modernization work on the ships, including the Halifax-class frigates.

Irving Shipbuilding Inc.

is seeking a Office Manager.

This is a permanent full-time role based in Halifax Regional Municipality, Nova Scotia and the primary language of work is English.

We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the LGBTQ community.

ISI encourages applicants to self-identify in the cover letter/resume portion of your application.

Irving Shipbuilding Inc.

is committed to the principle of equal opportunity in its employment practices and to providing an environment where all employees feel supported and valued.

Qualifactions: College Diploma Maintain a high level of confidentiality Excellent communication skills Highly Organized Ability to Multitask and deliver on schedule High Attention to Detail Skilled in Microsoft Office Applications A minimum of five years’ experience in: Office Administration / Management All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S.

International Traffic in Arms Regulations (ITAR).

Key Responsibilities Office Administration: Supervise and coordinate office administrators Schedule office administrative staff to ensure appropriate staffing levels at all times Ensure all administrative duties are completed on time Lead, Coach and Develop Administrative staff Establish and maintain strong working relationships with internal and external stakeholders Create and post of project and office communications Coordinate CSC activities with other ISI organizations (Safety, Training, etc) Maintain the office directory and seating plan Mail distribution/ deliveries Front Desk Reception : Greet and direct visitors while following all implemented security procedures Answer and direct phone calls Guest WIFI setup Travel and Expense Coordination : Booking and managing booked travel for all project personnel Prepare travel and expense claims for senior staff Prepare travel and expense claim invoices and reports Coordinate cell phone packages, including roaming for travel Office Maintenance : coordinate facility tidiness, maintenance, and cleanup with service provider Main point of contact for all Facilities/Maintenance Work Orders Monitor office stationery and cleaning supplies & create supply orders for approval Main point of contact for all IT support ticket requests Assist in the processing of system access requests (DIAR/ SAR) Project Support : Coordinate collection and integration of slides for reviews Coordinate collection and integration of data for monthly reports Facilitate team events/ meetings Assist onboarding and setup for new hires and transfers Order and prepare catering for meetings when required Support a culture of teamwork, enthusiasm, and proactive behavior within the office team Other duties as required What We Offer: Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited: A flexible medical, dental, and vision plan; Employee & Family Assistance Programs; RRSP matching program; Health & Wellness reimbursements; Opportunities to take part in job related training and development; Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies.

Please be advised that some positions within our business have been designated as ‘Safety Sensitive’ where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job.

If this is the case, you will be informed in the interview process.

For further details, please contact: recruitmentirvingshipbuilding.com To Apply for this Career Opportunity: Please complete the online application form.

An up-to-date resume of past experience and education is required.

All applications will be reviewed by one of our recruiters.

If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications for a position with Irving Shipbuilding.

We thank all candidates for their interest, however, only those selected for interviews will be contacted.

To learn more about our products and services, click here .

Irving Shipbuilding Inc.

is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.

Additional Information Posting Date: Dec 21, 2020