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Administrative Assistant II Depot Support

Enbridge Inc.

This is a Contract position in Etobicoke, ON posted May 6, 2022.

Posting End Date:

April 14, 2022

Employee Type:

Regular-Full time

Union/Non:

This is a non-union position

We are looking to add a motivated and reliable Administrative Assistant II Depot Support to our team. Are you organized, personable, and motivated by autonomous, fast-paced work?

If this sounds like you, we have an exciting opportunity available!

In this role you will be responsible to provide daily support and logistics within the Etobicoke Kelfield Station and Toronto Station B Operations Depots and will work with Field Supervisors and Team Leads. You will support the tracking and validation of employee banked overtime and quarterly payouts, exception time reporting, and vacation time to ensure compliance with policies.

Apply today!

What You Will Do

  • Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets.

  • Responsible for managing the employee uniform and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation.

  • Monitor and report on outstanding Quality Assurance / Quality Control compliance requirements, ensuring follow-up action within compliance targets.

  • Code and input invoices in Markview for 3rd party expenditures.

  • Ensure contractor workforce status in ISNetworld remains compliant.

  • Provide daily support for Workday, IT requests, and office supplies.

  • Primary depot contact to facilitate 3rd party access for facilities to co-ordinate repairs for premises.

  • Monitoring and reporting on processes to ensure performance matrixes are met, for such work as reg tags, emergencies, past priority (all regulatory work)

  • Training both new and existing employees on processes, procedures and computer applications.

Who You Are

You will have the following:

  • A minimum of 1 year directly related experience with strong abilities in general office practices, standard office software (Microsoft Office Suite). An equivalent certification and experience combination may be considered.

  • Strong time management, analytical, planning, problem solving, and interpersonal skills.

  • Ability to handle confidential information and internal/external client services with diplomacy and tact.

  • Ability to gather, organize, and analyze information with recommendations for action and preparing drafts.

  • Strong understanding of Enbridge functions and systems (Maximo, Markview, Workday, SAP, Oracle).

  • Excellent communication skills (verbal, presentation, and written styles).

  • Excellent interpersonal, customer relations and digital literacy.

  • Labour relations skills and experience working with a collective agreement is desired.

  • Financial acumen and/or accounting experience would be an asset.

Working Conditions

This role supports both the Etobicoke Kelfield Station and Toronto Station B Operations Depots and will require flexibility for the incumbent to split their time between both locations.

Flex Work

Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options.

Mandatory COVID-19 Vaccine or Testing

COVID-19 Measures: Throughout the pandemic, Enbridge has had to make important decisions that impact our team members, and we have done so by keeping the safety of our workforce our first priority. All employees must comply with the Company’s COVID-19 Vaccine and Testing Policy which requires employees to provide proof of full vaccination against COVID-19 or undergo COVID-19 testing per Company direction.

Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com.

Information For Applicants:

  • Applications can be submitted via our online recruiting system only.
  • We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
  • Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com